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Office Manager & Executive Assistant

Business & Operations

We are looking for an enthusiastic, highly organised and proactive Office Manager & Executive Assistant to support our leadership and operations teams as we continue to grow.


You will be primarily responsible for managing the day-to-day operations of our office. You will play a key role in creating and maintaining an attractive and functional workplace for our employees and a presentable space for visitors. 

Your second responsibility will be to provide executive assistance to the CEO and support the leadership team as required.


Our Business and Operations team is a close-knit group of “doers” who manage the daily operations and long-term vision of a fast-growing biotechnology company. We run a lean structure with strong work ownership and collaborate closely to keep the company's development on track.


Office Management

  • Be the first point of contact and manage all office-related matters

  • Ensure that office-related stock is well maintained at all times (kitchen supplies, office stationery, etc)

  • Proactively reporting repairs, maintenance and cleaning issues

  • Liaise with facility management vendors, including cleaning, deliveries and security services, support with contract administration and price negotiation

  • Manage meeting room calendars and ensure that the rooms are at company standard

  • Monitor company phone line

  • Coordinating internal events and meetings, including team socials and weekly company calls

  • Partner with the People Team to implement and maintain office policies as necessary e.g. health and safety, electrical equipment testing

Leadership Support

  • Manage the CEO’s calendar, organising internal and external meetings and ensuring the relevant documentation is shared with all participants

  • Taking and distributing minutes as required

  • Arrange and organise travel for the CEO and the board of directors as and when required

  • Provide support with invoice management, bookkeeping and accounting

  • Assist with internal and external communication, including company updates

Skills and experience

  • Previous experience in an Office Manager role and/or Executive Assistant in a fast-paced environment

  • Detail-oriented, with strong organisational skills and the ability to track and prioritise multiple tasks

  • Excellent planning & execution skills

  • Solid numerical skills and confidence in monitoring and reporting financial values

  • Excellent written and verbal communication skills, with strong attention to detail and the ability to produce documents to a high standard

  • Ability to manage upward and develop professional relationships with experienced stakeholders

  • Commitment to delivering best-class service and company experience for colleagues and visitors  

  • Good working knowledge using email, Word, Excel, PowerPoint and other computer-based tools

Benefits include:

  • £35,000+ p.a starting salary

  • Brand new, modern labs in Central London with dedicated office space, large balconies and 360’ views of the London skyline

  • 25 days holiday + bank holidays

  • Diverse team of colleagues 

  • Weekly team activities including board games, sports activities, and socials on Fridays

  • Complimentary breakfast, fruit, tea, coffee, snacks, drinks,...

  • Access to 1000s of training courses through Udemy, with an allowance for both personal development and work-related training

  • Opportunity to use your skills to help shape our innovative platform

Are you interested in joining us?
Send us your CV and an introductory paragraph using the link below

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